How HiredIn
actually works
One reference for every side of the platform: what an employer, a job seeker, and a staffing agency can each do, in the order they'd actually do it.
Three audiences, one platform
HiredIn is the same system underneath, but the day-to-day looks different depending on who's logged in. Pick a tab to see the real workflow.
Run your whole hiring loop from one place
From posting a role to a signed offer, with sourcing, screening, scheduling, and interview scoring handled for you along the way.
Account types
- Company Admin: full control of the account
- Authorized Admin: a second full-access seat
- Operations User: runs day-to-day hiring operations
- Department Admin: scoped to specific departments or locations
- Developer: scoped access for integration work
How it works, step by step
- 01
Set up your company
Create your company profile (industry, locations, logo, billing address) and invite your team into the roles above. Each seat gets its own granular permissions for what it can view, edit, or delete.
- 02
Post a role
Create a job tied to a specific company location. It's immediately visible across every sourcing surface below.
- 03
Source candidates from four places at once
Search HiredIn's own job seeker database, review seekers your team has added directly, pull in LinkedIn-sourced profiles, or capture candidates from any site using the HiredIn Chrome Extension. They land in an “External Prospects” queue scoped to your company.
- 04
Let AI run the first screen
Send applicants a pre-screening link. An AI interviewer asks questions by voice or text, scores the responses, and moves the candidate's status forward automatically, so no one on your team has to sit through every first-round call.
- 05
Schedule without the back-and-forth
The system reads your interviewers' Google or Microsoft calendars, ranks the best available slots with AI, and lets the candidate confirm one. A Zoom meeting is created automatically: no email chains.
- 06
Get an evidence-linked scorecard from every round
Interviews are transcribed live in Zoom. Afterward, each round gets an AI-generated report and scorecard, plus a bias-detection pass that flags risky language by severity (info, warning, or critical) with the exact quote and timestamp attached.
- 07
Track every candidate through one pipeline
Matched → Applied → Shortlisted → Pre-screening sent → Pre-screening completed → Contacted → Interview scheduled → Interviewed → Offer accepted / declined → Hired, with Rejected, Withdrawn, On hold, and Deboarded as side states at any point.
- 08
Bring in outside recruiters when you need to
Add a staffing agency as a Vendor on a job order. Their recruiters get their own login, see only the job orders you've assigned them, and submit candidates straight into your pipeline.
- 09
Pay for what you use
A flat monthly subscription (14-day free trial first) covers the platform. AI matching is billed separately and metered per delivered match, at a lower per-match rate as your volume grows.
Feature reference
ATS pipeline
One status pipeline from sourced to hired, shared across every sourcing channel.
Sourcing, four ways
Internal database, team-added seekers, LinkedIn, and Chrome Extension prospects.
AI pre-screening
Voice or text screening interviews, scored automatically before a human looks at the file.
AI-ranked scheduling
Calendar-aware slot suggestions with one-click Zoom booking.
Interview intelligence & bias detection
Live transcription, AI scorecards, and severity-flagged language review on every round.
Built-in messaging
Talk to candidates without leaving the platform, including proposing alternate interview times inline.
Team & permissions
Role-scoped seats down to department level, with per-action permission controls.
Vendor management
Give outside agencies scoped access to specific job orders, not your whole account.
What every role shares
Some parts of HiredIn aren't role-specific: they're the infrastructure every workflow above runs on.
Unified messaging
One chat system connects employers, agencies, and job seekers, including negotiating an interview time directly inline.
Zoom-integrated scheduling
Google and Microsoft calendar sync feeds AI-ranked slot suggestions, with meetings created and joined through Zoom.
Live interview intelligence
Every scheduled round is transcribed in real time and turned into a scorecard, report, and bias-severity review.
AI matching engine
A dedicated matching service handles semantic job-to-candidate matching, AI-written job descriptions, and AI-ranked interview slots.
Subscription + metered AI billing
Every org (employer or agency) carries a flat platform subscription plus a separate, usage-based AI-matching plan through Stripe.
Support & transparency
A ticketing system with public ticket tracking, and a public change log documenting what's shipped.
See it running on your own hiring
Start a free trial, or talk to us about what your team's workflow would actually look like on HiredIn.